Job updates, approvals and site photos live on the job record, where the office can see them.
Run the whole job.
Lead to ledger.
Vyncos gives UAE contractors one record from the first enquiry to the final account: quotations, projects, site work, maintenance contracts, stock, payroll and invoicing.
Operations overviewThis month
Project margin23.4%
Visits done64
SLA at risk2
Fire alarm panel replacementJOB-1184 On track
Quarterly planned visitAMC-0412 SLA 3h
CCTV upgrade, warehouse 4JOB-1191 Dispatched
Quotation Q-2207Accepted
Civil Defence certIssued
Illustrative figures
5Industry packs
7Stages from enquiry to project P&L
2Languages: English and Arabic
1Codebase for every company
Five tools you can finally retire
Most contractors run on WhatsApp, Excel, paper and an accounting package. Each works on its own. Between them, the job's cost and history get lost.
Estimates with a cost build-up and BOQ, and every quotation revision kept.
A technician app that works offline on site and records photos and the customer's signature.
Invoices, bills and ledger entries are posted from the job itself.
Reminders for certificates, staff documents and maintenance visits before they lapse.
Margin you can see before the job closes
Labour hours, material issues, subcontractor certificates and invoices are recorded against the project as they happen, so nobody has to re-key them into accounts at month end.
- Costs land on the project: timesheets, stock, petty cash, bills
- Revenue follows the work: milestones, variations, maintenance visits
- Finance posts from operations, with a second approver on key postings
UAE tax and labour rules, built in
The rules your accountant, your auditor and Civil Defence care about are part of the product.
Built for: FTA tax invoices, VAT-201, Corporate Tax, WPS payroll SIF, End-of-service gratuity, Civil Defence certificates, Peppol PINT-AE format, Arabic interface, Right-to-left layout, PDPL.
One flow, seven stages
Each stage hands the next one a complete record. Click through, or let it play.
Enquiry
Log enquiries, follow them up and hand them to an estimator with the site, contact and history attached.
- Enquiries and follow-up
- Customer groups
- Account history in one place
Open enquiries42
Recorded onProject record
Audit trailEvery change
Six modules. One database.
Use the modules you need. Because they share one database, nothing is typed in twice.
Sales and estimating
Enquiries, estimates and quotations your client can accept online.
ExploreProjects
Projects, jobs and tasks with the money attached.
ExploreField service and maintenance
Dispatch, the technician app, planned visits and response times.
ExploreStock and purchasing
Requests, purchase orders, goods received and gate passes.
ExploreFinance and tax
Invoicing, payables, banking and tax, posted from operations.
ExplorePeople and payroll
Staff records and payroll, with hours costed to jobs.
ExploreApproval chains
Append-only audit trail
Second approver on key postings
Custom fields in EN and AR
Editable workflows
Versioned documents
Numbering series
Gate passes
Asset register
Petty cash
Bank reconciliation
Payroll and WPS
VAT-201 and Corporate Tax
Customer groups
Role dashboards
Email and WhatsApp alerts
Set up for your trade
An industry pack sets the default words, scope lists, modules and compliance documents. These are the real differences between the packs.
Gas and fire pack
For companies that install fire and gas systems and then maintain them for years. Maintenance contracts, inspections and Civil Defence certificates are at the centre of this pack.
Modules it leads withMaintenance contractsInspectionsCivil Defence certificatesProjects and service calls
Scope listFire alarmFire fightingGas suppressionCCTVAccess controlPA / VA
Words the pack changesJobService callاستدعاء خدمةNew jobNew service callاستدعاء خدمة جديدCompliance documents Civil Defence, per emirate
You can rename terms and add your own fields afterwards in settings, in English and Arabic.
Seven steps to go-live
Most differences between companies are handled in settings. Anything settings cannot cover is scoped and quoted as custom work.
- 01
Discovery
We go through how you quote, approve, work on site and invoice, and agree what to set up.
- 02
Configuration
Workflows, approval chains, custom fields and document wording are set up in settings.
- 03
Custom work
Only if settings cannot cover something. It is scoped and quoted on its own.
- 04
Data migration
Customers, sites, stock and opening balances are imported, including history from Tally.
- 05
Training
Role by role, on your own data, in English or Arabic.
- 06
Pilot and go-live
A pilot with one team, then go-live with a support period after it.
- 07
Support
Fixes, updates and support under a yearly maintenance contract or your subscription.
Own it or subscribe to it
Two ways to pay for the same product. Every company gets its own quote for the modules it needs.
Licence and maintenance
A one-time licence, then a yearly maintenance contract. Suits companies that buy software as a capital expense.
- Licence for the modules you choose
- Implementation, from discovery to go-live
- Custom work quoted separately, only if needed
- Yearly maintenance: fixes, updates, support and settings changes
- Hosting paid by you, on your cloud or arranged by us
Subscription
A monthly or yearly fee with no upfront licence. Software, updates, support and hosting in one figure.
- Core platform and your industry pack
- A fee per active user above the included users
- Larger modules added as you need them
- Hosting, updates and support included
- A one-time onboarding fee
See it run on your own jobs
We walk through your quote-to-invoice flow in Vyncos and show what is handled in settings and what would need custom work.